Measure the work, not just the floor area
An office with many restrooms, meeting rooms, and shared kitchens can need a different labor plan from an open office of the same size. Hybrid attendance can also change which days need more attention. Start with a room list and identify occupied zones, restricted spaces, and the areas the cleaning team can safely access.
| Area | Scope question |
|---|---|
| Workstations and private offices | Which surfaces can be cleaned, and what is the policy for desks containing papers or personal items? |
| Conference rooms and reception | How often do furniture, glass, waste bins, and floors need attention? |
| Restrooms and kitchens | How many fixtures, supplies, and daily use cycles should the proposal cover? |
| Carpet and hard floors | Which routine tasks are included, and what restoration work is separate? |
Set frequency by use
Define tasks by area and day. A three-day service plan and a five-day plan are not comparable just because both say office cleaning. High-use restrooms or shared kitchens may need attention between full cleaning visits. Discuss day porter coverage if occupied-hour support is needed.
Read the billing period carefully
Oasis provides pricing for the agreed site and scope rather than a published universal office rate. A quote may be monthly, per visit, hourly, or for a one-time project. If a square-foot rate appears, the proposal should state both the measured area and the billing period.
To compare a per-visit quote with a monthly quote, use the actual scheduled visits in that month. A fixed monthly amount should not be multiplied by the visit count again. Check how holidays, office closures, and extra visits affect the total.
Confirm these items before comparing totals
- Cleaning chemicals, trash liners, paper goods, and soap: included or supplied by the client.
- Furniture movement, high glass, secure rooms, and personal work surfaces: permitted or excluded.
- Periodic carpet extraction and floor refinishing: included on a calendar or quoted separately.
- Access setup, keys, alarms, storage, and after-hours restrictions.
- Inspection frequency, issue reporting, relief coverage, and the approval process for extra work.
A practical quote request
Send the address, approximate cleanable area, restroom and kitchen counts, floor types, attendance pattern, and preferred service window. Add current problem areas and any tasks your team wants to keep in-house. A walkthrough can then resolve the assumptions that photos and floor plans do not show.
Use our office cleaning service page and scope template to organize the request.
Common questions
Can we lower the budget by reducing visits?
You can compare service frequencies, but keep priority tasks and occupancy needs visible. Ask which tasks would change so the scope remains workable.
Are desk and computer surfaces included?
Confirm them explicitly. Equipment care, documents, personal items, and security policies can limit what the cleaning team should handle.
How do we compare two office cleaning bids?
Use the same areas, tasks, service calendar, supplies, and exclusions, then compare the full cost for the same billing period.